Privacy Policy
Last Updated: Invalid Date
1. Introduction
Rovyn Payroll, a product of Rovyn Group ("Rovyn
Payroll", "we", "our", or "us"),
is committed to protecting your privacy and handling personal information
responsibly.
This Privacy Policy explains how we collect, use, store,
disclose, and protect personal information when you use Rovyn Payroll,
including our website, employer portal, employee portal, payroll platform,
demonstration environments, communications, and related services (collectively,
the "Service").
By accessing or using the Service, you acknowledge that you
have read and understood this Privacy Policy.
This Privacy Policy should be read together with our:
- Terms
& Conditions
- Cookie
Policy
- Data
Processing Information Policy
2. Information We Collect
The information we collect depends on how you use the
Service.
We may collect:
Business Information
- Business
name
- Business
address
- Contact
information
- Administrator
details
- Subscription
information
- Billing
information
- Payroll
configuration settings
User Information
- Name
- Email
address
- Telephone
number
- Username
- Password
(encrypted)
- User
role and permissions
Employee Information
Where entered by an employer, we may process:
- Employee
names
- Contact
information
- Job
titles
- Employment
status
- Salary
or wage information
- Hours
worked
- Overtime
- Leave
records
- PAYE
information
- National
Insurance information
- Payroll
deductions
- Payroll
history
- Payslips
- Other
payroll-related information required to provide the Service
Website Information
When you visit our website we may collect:
- IP
address
- Browser
type
- Device
information
- Operating
system
- Pages
visited
- Date
and time of access
- Cookie
information
For more information about cookies, please see our Cookie
Policy.
Communications
When you contact us, we may collect information you provide,
including:
- Your
name
- Email
address
- Telephone
number
- Business
name
- Support
requests
- Feedback
- Other
information you voluntarily provide
3. How We Use Your Information
We use personal information to:
- Provide
and maintain Rovyn Payroll
- Create
and manage user accounts
- Process
payroll calculations
- Generate
payslips and payroll reports
- Manage
employee records
- Provide
employee self-service features
- Process
subscriptions and payments
- Provide
customer support
- Respond
to enquiries
- Improve
our products and services
- Detect
and prevent fraud
- Maintain
platform security
- Comply
with legal and regulatory obligations
- Enforce
our Terms & Conditions
We only process personal information where we have an
appropriate legal basis to do so.
4. Employer Responsibilities
Employers remain responsible for ensuring they have the
legal authority to collect and upload employee information into Rovyn Payroll.
Where Rovyn Payroll processes employee information on behalf
of an employer, the employer generally acts as the Data Controller,
while Rovyn Payroll acts as the Data Processor, except where
applicable law provides otherwise.
Employees who have questions regarding payroll information
entered by their employer should normally contact their employer first.
5. How We Share Information
We do not sell personal information.
We may share information only where necessary:
- with
trusted service providers who assist us in operating Rovyn Payroll;
- with
authorized users within your organization based on assigned permissions;
- where
required by law or legal process;
- to
investigate fraud or protect the security of the Service; or
- in
connection with a merger, acquisition, restructuring, or sale of all or
part of our business, subject to appropriate legal safeguards.
Third-party service providers are permitted to use personal
information only for the purpose of providing services to Rovyn Payroll.
6. Payment Information
Subscription payments are processed by authorized
third-party payment providers.
Rovyn Payroll does not store complete payment card
information on its systems.
Payment providers process payment information in accordance
with their own privacy policies and applicable security standards.
7. Data Security
We implement reasonable administrative, technical, and
organizational safeguards to protect personal information.
Security measures may include:
- encrypted
communications;
- secure
authentication;
- role-based
access controls;
- activity
logging;
- system
monitoring;
- routine
backups; and
- other
appropriate security controls.
Although we work to protect your information, no method of
electronic transmission or storage can be guaranteed to be completely secure.
Users are responsible for protecting their login credentials
and promptly reporting suspected unauthorized access.
8. Data Retention
We retain personal information only for as long as necessary
to:
- provide
the Service;
- comply
with legal obligations;
- maintain
business records;
- resolve
disputes;
- prevent
fraud;
- enforce
our agreements; and
- protect
the security of the Service.
When an account is closed, information may be retained for a
limited period as required by law, contractual obligations, or backup
procedures before being securely deleted or anonymized.
Customers remain responsible for retaining payroll records
they are legally required to keep.
9. International Data Transfers
Some of our trusted service providers may process or store
information outside Barbados.
Where information is transferred internationally, we seek to
use appropriate contractual, organizational, and technical safeguards
consistent with applicable data protection laws.
10. Your Privacy Rights
Subject to applicable law, individuals may have the right
to:
- request
access to their personal information;
- request
correction of inaccurate information;
- request
deletion where appropriate;
- request
restriction of certain processing;
- object
to certain processing;
- withdraw
consent where processing relies on consent; and
- exercise
other rights available under applicable law.
Where Rovyn Payroll processes information on behalf of an
employer, we may direct requests to the relevant employer or assist them in
responding.
We may request proof of identity before processing a privacy
request.
11. Marketing Communications
Where permitted by law, we may send information about Rovyn
Payroll and related services.
You may unsubscribe from marketing communications at any
time.
You will continue to receive important service-related
communications such as:
- security
alerts;
- billing
notifications;
- account
updates;
- product
updates; and
- legal
notices.
12. Children's Privacy
Rovyn Payroll is a business software platform and is not
intended for use by children.
We do not knowingly collect personal information directly
from children through our Service.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to
reflect changes to our services, legal obligations, or business practices.
The updated version will display a revised Last
Updated date.
Where required, we will provide reasonable notice of
material changes.
14. Barbados Data Protection
Rovyn Payroll seeks to process personal information in
accordance with the Barbados Data Protection Act, 2019 and
other applicable privacy laws.
Nothing in this Privacy Policy limits any rights available
under applicable law.
15. Contact Us
If you have questions about this Privacy Policy or wish to
submit a privacy-related request, please contact us.
Rovyn Group
Rovyn Payroll
Barbados
Privacy & General Enquiries
Email: support@rovyngroup.com
General Support
Email: support@rovyngroup.com