Acceptable Use Policy

1. Purpose

This Acceptable Use Policy ("Policy") explains the standards and rules for using Rovyn Payroll, a product of Rovyn Group ("Rovyn Payroll", "we", "our", or "us"). By accessing or using our website and payroll platform, you agree to comply with this Policy.

This Policy is intended to protect our customers, their employees, and the security, reliability, and integrity of the Rovyn Payroll platform.

2. Who This Policy Applies To

This Policy applies to:

• Employers and business owners
• Payroll administrators
• Human Resources personnel
• Employees accessing the employee portal
• Account administrators
• Anyone accessing or using Rovyn Payroll services

3. Permitted Use

You may use Rovyn Payroll only for lawful business purposes, including:

• Managing employee payroll
• Calculating wages, taxes, deductions, and statutory contributions
• Maintaining payroll records
• Generating reports
• Issuing electronic payslips
• Managing leave and payroll-related information
• Accessing features included with your subscription

4. Prohibited Activities

You must not use Rovyn Payroll to:

• Violate any applicable law or regulation.
• Submit false, misleading, or fraudulent information.
• Attempt to gain unauthorized access to any account, system, or network.
• Interfere with the operation, availability, or security of the platform.
• Upload or distribute malware, ransomware, viruses, or other malicious software.
• Attempt to bypass security measures or authentication controls.
• Reverse engineer, decompile, copy, or attempt to extract the source code of the platform, except where permitted by law.
• Use automated tools, bots, or scripts that negatively impact the performance or security of the platform without our written permission.
• Use the platform to harass, threaten, intimidate, or abuse others.
• Send spam, unsolicited communications, or fraudulent emails through the platform.
• Use the service for illegal, fraudulent, or deceptive activities.
• Share your account credentials with unauthorized persons.
• Impersonate another individual or organization.
• Use the platform in any way that could damage Rovyn Payroll's reputation or disrupt services for other customers.

5. Account Security

You are responsible for:

• Maintaining the confidentiality of your username and password.
• Using strong passwords.
• Restricting access to your account.
• Immediately notifying us if you believe your account has been compromised.
• Ensuring only authorized personnel access payroll information.

You remain responsible for all activities that occur under your account unless the activity results from our negligence or a security incident under our control.

6. Customer Responsibilities

Customers are responsible for:

• Ensuring payroll information entered into the system is accurate.
• Keeping employee records up to date.
• Verifying payroll calculations before approving payroll runs.
• Complying with all applicable employment, tax, and payroll laws.
• Obtaining any necessary consent to collect and process employee information.
• Maintaining appropriate internal controls over payroll access.

7. Protection of Personal Information

Payroll information is confidential.

You must not:

• Access employee information without authorization.
• Share employee payroll information with unauthorized persons.
• Download or disclose payroll records except for legitimate business purposes.
• Use payroll information for personal gain or unlawful purposes.

8. Service Integrity

You must not intentionally:

• Overload the platform.
• Attempt denial-of-service attacks.
• Circumvent subscription limits.
• Test vulnerabilities without written authorization.
• Interfere with another customer's use of the platform.

9. Intellectual Property

All software, branding, logos, designs, content, and technology associated with Rovyn Payroll remain the property of Rovyn Group or its licensors.

This Policy does not grant you ownership of any intellectual property rights.

10. Monitoring and Enforcement

To protect the security and reliability of our services, we may monitor system activity, investigate suspected misuse, and take appropriate action where this Policy is violated.

Where appropriate, we may:

• Issue warnings.
• Temporarily suspend access.
• Permanently terminate accounts.
• Remove unlawful or harmful content.
• Report illegal activities to the appropriate authorities where required by law.

11. Suspension or Termination

We reserve the right to suspend or terminate access to Rovyn Payroll where we reasonably believe a user has:

• Violated this Policy.
• Engaged in unlawful activity.
• Threatened the security of the platform.
• Misused payroll information.
• Attempted unauthorized access to our systems.

Where practical, we will provide notice before suspension unless immediate action is necessary to protect the platform, our customers, or comply with legal obligations.

12. Changes to This Policy

We may update this Acceptable Use Policy from time to time. Any updates will be posted on this page together with the revised Effective Date.

Continued use of Rovyn Payroll after changes become effective constitutes acceptance of the updated Policy.

13. Contact Us

If you have questions about this Acceptable Use Policy, please contact us:

Rovyn Payroll
Email: support@rovyngroup.com